Grading & Records
 

Grading & Records

Grading

After the semester/term has ended and all grades have been submitted by the faculty, students may access their grades online.

Grade point averages are computed by assigning numeric values to the letter grades. The grade given in a course is the instructor's evaluation of the student's performance, achievement, and understanding in that subject as covered in the class. Hence, the grade A means that the student's performance, achievement, and understanding were excellent in the portion of the subject covered in the class.

Grade Grade Points Grade Description
A 4.0 Excellent   
A– 3.7  
B+ 3.4  
B 3.0 Good
B– 2.7  
C+ 2.4  
C 2.0 Satisfactory
C– 1.7  
D+ 1.4  
D 1.0  
D– 0.7 Minimum Passing
E, I, IE, WE 0.0 Failure

    Additional grade designations are as follows:

    1. If a student drops from a class by the add/drop deadline, the transcript will not show any registration for that class. If the student officially withdraws from a class after the add/drop deadline but by the withdraw deadline, the record will be marked W (official withdrawal). A W is not calculated into the GPA.
       
    2. A grade of WE (withdrawl failure) will be given if a student petitions to withdraw from a class after the withdraw deadline and he or she is failing the class at that time. A WE is calculated into the GPA.
       
    3. A grade of P (passing) indicates a passing grade. It has no effect on the GPA.
       
    4. The letter grade I (incomplete) is given on a contractual basis with the instructor to students who are unable to complete the work by the end of the semester or term. An Incomplete grade may be given for nonacademic extenuating circumstances (serious illness, personal injury, death in the immediate family, etc.) that arise after the discontinuance deadline (the twelfth week of a semester or sixth week of a term). To be eligible for an Incomplete Contract, the student must be attending and passing the class through the discontinuance deadline. If extenuating circumstances arise before the discontinuance deadline, the student should discontinue or petition through the Registrar's Office to be officially withdrawn from the class(es). An Incomplete Contract should be requested by the student and approved by the instructor no later than 30 days after the grade submission deadline. As soon as the contract is completed, an I grade will post to the student’s record. The instructor may designate the specific length of time the student has to complete the course requirements, not to exceed one year. Class attendance in a subsequent semester or reregistration is not permitted to fulfill the Incomplete Contract. In some special instances, such as a lab class, attendance may be required for the portion of the class or lab section missed.  If the work is not completed and the new grade submitted by the instructor within the agreed upon deadline, the I grade will be changed to an IE (the IE grade is considered and calculated as a failing grade). The instructor and student may agree upon a new deadline at any time if still within one year beyond the semester. 

    5. A grade of IE (incomplete failure) is considered and calculated into the GPA as a failing grade.

    6. A grade of T indicates course work in progress and is used only in certain approved courses in which work may extend beyond the semester. It is not calculated into the GPA. The T grade may be changed to A, B, C, D, E, or P (depending on the grade rule for the course) when the work is completed.
       
    7. The grade NS is placed on the student record when a grade roll has not been submitted to the Registrar's Office by the grade submission deadline. After the deadline, an official grade change must be submitted by the instructor, either online through the grade roll or with a Grade Change Authorization form. An NS is not calculated into the GPA.

    Calculating GPA

    To calculate the GPA manually, follow these steps:

    Step one:  For each class, multiply the credit hours by the grade points (Take the value of the letter grade and multiply that letter grade value by the credit hours.)

    Grade points are:

    A  = 4.0     B+ =3.4 C+ = 2.4  D+ =1.4  E  = 0
    A- = 3.7 B   = 3.0  C  =  2.0  D  = 1.0  
      B-  = 2.7  C-  = 1.7 D- = 0.7  

    Example:

    Course Credits Grade Multiply credits by points and get # below
    Math 110 3.0 A- (3.7) 11.1
    Rel A 122 2.0 A  (4.0) 8.0
    English 115 3.0  B  (3.0) 9.0
    Hum 101  3.0  B- (2.7)  8.1
    PE 129  .5   Do not figure P class

    Step two:  Add up the points

    Example from above:  11.1 + 8.0 + 9.0 + 8.1 = 36.2

    Step three:  Divide the total grade points by the total number of credits (Do not include P Credits)

    Example from above:  36.2 divided by 11.0 = 3.29.  3.29 is the GPA for above example.

    Step four:  If the digit in the thousandths place of your GPA is a 5 or above, you may round up.  If it is a four or below, you need to round down.

    Example:  If your GPA is 3.336, then round it up to 3.34
    If your GPA is 3.334, then round it down to 3.33

    Step five:  To figure your Cumulative GPA, follow the steps one through four for all of your classes.  Do not just average your semester/term GPAs.

    A grade of E, WE, IE, or UW converts to a grade point score of 0.0.  An Incomplete (I) is changed to an IE if it is not completed by the contract deadline (not to exceed one year).  A grade of T, I, W, P, or NS is never used in the grade point calculation.

    Total college earned credits are used to determine class standing. 

    Grade Changes

    After the final grade submission deadline, grades may be changed only for the following reasons:

    • making a calculating error in computing the grade
    • posting the wrong grade to the grade roll
    • changing a T grade after the course work is completed
    • posting a grade if no grade was submitted
    • reevaluation of the previous grade with no additional work submitted

    When such corrections need to be made, an official grade change must be submitted by the instructor.

    If a student completes any additional work beyond the end of the semester or term (original T grades excluded), grade changes should not be made. For nonacademic extenuating circumstances that arise after the discontinuance deadline, the student should request to have an Incomplete Contract.

    A previous grade cannot be changed to a W (official withdrawal). In case of a nonacademic emergency, the student should file a petition for withdrawal with the Registrar's Office.

    Numeric Grade Values (Law School)

    For historic Law School grading information, see the Student Records (Procedures) section at policy.byu.edu.

    Scholastic Recognition

    At the close of each semester the dean of each academic college will post a list of undergraduate students who are ranked in the top 5 percent of their college for the given semester, who have earned a minimum of 14 credit hours, and who have earned a minimum grade point average of at least 3.5 for the semester.

    Classification of Students

    At the beginning of each semester, students are classified as follows:

    Credit Hours Earned Classification
    0–29.9 Freshman
    30–59.9 Sophomore
    60–89.9 Junior
    90 and over Senior

      Earning Credit Hours

      Students earn approved university credit in the following ways:

      Credit Hours

      A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement. One hour of credit generally includes a minimum of one hour of instruction per week in a semester or two hours of instruction per week in a term. See Credit Hour Policy.

      Regular Course Work

      Complete work in regular courses offered at BYU. Complete college-level courses through Independent Study, Evening Classes, or other Continuing Education programs.

      Transfer Work

      Transfer credit to BYU for academic college-level courses completed at an accredited college or university.

      Advanced Placement (AP) Exam

      Complete an AP Exam with a score of 3, 4, or 5 (credit varies based on subject and score).

      Exemption and Challenge Examinations

      Some requirements can be accomplished by successfully passing an examination. Two types of examinations are available—exemption exams and challenge exams.

      Exemption exams, available for a limited number of general education courses, result in the fulfillment of those general education graduation requirements. They do not result in academic credit or grades. Exemption examinations are offered at the testing center.

      Challenge exams, available for select courses determined by departments, result in graded academic credit. The student’s transcript and grade point average reflect the grade earned on the exam.

      Departments reserve the right to decide which courses may be challenged by examination. Religion, internship, and activity courses such as dance, music, experience management, and ROTC, may not be challenged. These departments reserve the right to make individual exceptions under unique circumstances.

      Only under exceptional circumstances, such as the foreign language challenge examination, can a course completed earlier be repeated by the challenge procedure.

      The challenge examination is not meant to certify that a student has attended the class and completed all course requirements. The challenge examination credit merely shows that the student’s skill and knowledge is sufficient to pass a challenge examination for the course.

      Only students who have completed at least one course at BYU through day or evening school or the Salt Lake Center are eligible for the challenge examination option. Currently enrolled students are eligible to take the exam, but the credit will not be posted to the transcript until other BYU credit with a final grade is posted.

      Students who are suspended or dismissed from the university are not eligible to challenge courses. Students who are suspended or dismissed may not have the challenge examination credit posted to their record even if the examination was taken prior to the suspension or dismissal.

      Once students have graduated, they are not eligible for challenging any additional credit at BYU unless it is specific to the BYU graduate program to which the students have been admitted.

      Military Credit

      The Registrar’s Office evaluates military courses using the recommendation from the Joint Services Transcript (JST) made by the American Council on Education (ACE). Courses are determined by ACE to be either upper- or lower-division, and BYU only accepts courses that have been recommended as upper-division.

      International Baccalaureate (IB)

      Students who complete the International Baccalaureate examinations with a score of 5, 6, or 7 may receive college credit based on the higher level (HL) subject and score.

      Earning BYU Credit While on Academic Suspension

      Students who have been academically suspended from BYU are not eligible to enroll in courses through day school, evening school, or Continuing Education programs offered by the university except those courses offered through Independent Study.

      Repeating Courses

      Students may repeat any course taken at BYU if the course is still being taught or an equivalent course exists. However, all grades are calculated into the grade point average (GPA) and all credit counts in the total hours. BYU does not remove the previous credit or grade from the transcript. Prior to Fall 2011, classes that were later repeated were marked “RPT” on the transcript and were not calculated into the GPA.

      Records and Transcripts

      The Registrar's Office is responsible for issuing official transcripts of credit. Official transcripts include only credit completed through BYU.

      Transcript Record Holds

      A hold will be placed on a student's record for failure to meet certain university obligations (outstanding fees, etc.). Until the obligation is fulfilled, no copy of the academic record or diploma or information about the record will be released, and graduation may be delayed or denied. Transcripts can be issued to students and alumni who do not have a current ecclesiastical endorsement.

      Student Academic Grievance Policy

      There may be occasions when a student believes her/his academic work or conduct has been unfairly or inadequately evaluated (see note 1 below) by the faculty (see note 2 below).  Usually such differences of opinion can be amicably resolved informally between the student and teacher. If not, the following procedures are intended to encourage satisfactory resolution of academic grievances with a minimum of formal procedure.

      1. The grievance must be initiated by the student no later than four months (120 days) from the last day of the examination period of the semester in which the alleged unfair or inadequate evaluation occurred. A grievance related to restrictions limiting participation in university academic programs must be initiated within 30 days of the decision in question.
         
      2. The student should initially address the grievance in writing to the faculty member or administrator responsible, requesting review and resolution. If the faculty member or administrator is unavailable or the student has a valid reason to believe the matter will not be dealt with fairly or that retribution may result, the student may submit the grievance directly to the applicable department chair. (The faculty member, administrator, or department chair shall have the right to consult others regarding the matter as reasonably necessary and with due regard to the student's right to privacy under the Family Educational Rights and Privacy Act.)
         
      3. If the grievance is addressed to the faculty member, and it is not resolved satisfactorily, the student may submit a written request for further review to the department chair within 30 days of the faculty member's decision.
         
      4. The department chair's decision shall be given in writing to both the student and the faculty member within 30 days after receiving the student's request and all supporting material for review.
         
      5. If the matter is still unresolved, the student may submit a written request for formal review to the dean or director of the applicable college or school within 30 days of the department chair's written decision.
         
      6. If formal review is requested, the applicable dean or director shall be assisted in reviewing the grievance by a committee, as described in the following paragraphs.
      • The dean or director will appoint several individuals associated with the university to serve as an ad hoc review panel. At least two of these individuals must be faculty with continuing faculty status from outside the area of study in which the grievance arose. One of these faculty members will be appointed to chair and conduct the proceedings, which should take place within 30 days after receiving the student's written request and all supporting materials. Faculty appointed to a panel reviewing a graduate student's grievance must have graduate faculty status.
      • In reviewing the grievance, the review panel, the affected student, and the affected faculty member are responsible to identify or provide relevant sources of information. The review is intended to be collegial and not adversarial. Accordingly, legal counsel is not allowed to attend nor advocate in the review process. Presentation of the issues should be concise and relevant. The chair of the review panel shall be responsible to conduct the review and establish applicable procedures if such are not available from the dean or director. Any formal presentation should be limited to pertinent issues and panel members allowed sufficient time for questions. Following presentation and discussion of the grievance, the review panel will deliberate in closed session and submit its written recommendation to the dean or director.
      • The dean or director will determine the resolution of the grievance and give the decision in writing to the student and faculty member within 10 days of receipt of the review panel's recommendation. This decision is final and not subject to further appeal, unless it involves termination of a graduate program or termination from the university.
      • If the matter involves termination of a graduate program and is not resolved to the graduate student's satisfaction, the student may submit a written request for review to the Dean of Graduate Studies. The written request for review should contain an outline of the grievance and its disposition and set forth facts supporting the student's request for review. The request for review must be made within 30 days of the date of the written decision by the college dean. The Dean of Graduate Studies will convene a formal administrative review of relevant matters that have not been resolved at the department or college level. Following the review, the Dean of Graduate Studies will make the final determination.
      • If the matter involves termination of an undergraduate student from the university for academic reasons or revocation of a degree, the student may submit a written request for review to the Academic Vice President. The written request for review must contain an outline of the grievance, its prior disposition, and set forth facts supporting the student's request for review. The request for review must be made within 30 days of the date of the written decision by the dean or director. The Academic Vice President may either make a decision on the matter or delegate the review to an associate AVP who will convene an ad hoc review panel to study the issues and prepare a written recommendation for the Academic Vice President. A written decision by the Academic Vice President will be sent to the student within 30 days of receipt of the written recommendation of the panel, unless an extension is necessary and all parties are notified of the extension in writing.

      Notes

      1. Academic evaluations which are subject to this policy include grading, restrictions limiting participation in university academic programs, dismissal from the university or a university program for academic reasons, actions arising from incidents of academic dishonesty, the withholding and/or revocation of a diploma for academic reasons, and the withholding of or special notation on transcripts for academic reasons. Evaluations relating to admissions to the university, ecclesiastical endorsements, discipline administered by the Honor Code Office, or petitions are not covered by this policy. Persons who believe they have been unlawfully discriminated against or sexually harassed should contact the Equal Opportunity Office.
         
      2. For purposes of this policy, "faculty" means any teacher or other individual authorized by the university to academically evaluate students, or who has a legitimate need to know regarding the processing and disposition of an academic grievance.

      Access to Education Records—FERPA

      Please refer to Access to Student Records Policy and ferpa.byu.edu.